Student Recital Policy and Forms

See the information below for contracts needed to secure your event, inclucing the required approvals and policy compliance.
 

Scheduling a student recital/event

  • Review the Venue Calendars site or visit the Main Office for assistance before submitting a room request via the WebCheckout Patron Portal to determine which spaces are available at the specific time and date. Choose a date for your recital that can be attended by all involved. Avoid scheduling your recital in conflict with MSU ensembles, faculty recitals, or other concerts. Complete the appropriate recital/performance contract.
  • You will receive confirmation of the date, place, and time by e-mail. Check the website to confirm that your recital appears on the updated schedule. Contact Lynne Funk (funklynn@music.msu.edu) if you do not receive confirmation within 2-4 business days of submitting the request.
  • A completed contract must be submitted to Lynne Funk (funklynn@music.msu.edu) in the Main Office, 102 Music Building within 5 business days of submitting a scheduling “hold” for a recital time, or the “hold” may be canceled. Keep a copy of the contract for your records.
  • A recital involving a large or complicated set-up may be allowed extra time on the day of the performance. Contact Lynne Funk (funklynn@music.msu.edu) at least a week in advance of recital to see if extra set-up time may added to the schedule.

General policies for events and recitals

  • Student recitals may be performed in Cook Recital Hall (or, in some instances, 103 Music Practice Building). Indicate your room preference on the Student Recital contract
    • Student recital dates must be submitted with the approval of the appropriate faculty instructor.
    • Graduate students only: once scheduled, required graduate recital dates will not be changed without permission from the major professor and the Graduate Associate Director; cancellations must follow the guidelines of the Graduate Committee.
  • Due to heavy facility use, please schedule your recital as far ahead of time as possible.
    • Review the Venue Calendars site or visit the Main Office for assistance before submitting a room request via the WebCheckout Patron Portal to determine which spaces are available at the specific time and date.
  • Student recitals may be scheduled Monday through Friday at 6:00 p.m. and 8:00 p.m., Saturday and Sunday at noon, 2:00 p.m., 4:00 p.m., 6:00 p.m. and 8:00 p.m.
  • Anyone canceling a recital may not be allowed to reschedule until the following semester.
  • All required/graded graduate recitals must be professionally recorded. Contact Recording Services in 226 Music Building as soon as you have your room confirmed.
  • The Green Room is available 30 minutes before your recital for warm-up purposes. Check out a Green Room key from the main office. The room may need to be shared by more than one person.
  • Following your recital, you must be sure that:
    • The hall or room is cleaned and secured (doors locked and completely closed).
    • Keyboard instruments are covered and secured.
    • Tables and other equipment and supplies are returned to the correct place.
    • All lights are turned off.
    • Any reception area is cleaned and trash placed in the courtyard dumpster.