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Giving & Alumni
College of Music
Giving & Alumni
College of Music

Student Resources

Faculty/Staff Resources

Instruments

Borrower's request form

INVENTORY INSTRUMENT USE POLICY

Instruments are available for loan to students enrolled in College of Music courses. Students are eligible to receive an instrument loan if they:

  • Need the instrument for a College of Music class, ensemble, or MSU sanctioned event
  • Have no outstanding fees or loans from the Instrument Inventory
  • Fill out the Borrower’s Request Form
  • Have proper Professor Approval (if required)
  • All instruments are due each semester by the Friday before Final Exams at 5pm, unless a different date is agreed upon with the Inventory Manager. Any instrument not returned by the deadline will incur non-refundable late fees per the following schedule until it is returned:
    • $50 fee, assessed the next business day after the instrument was due
    • $100 fee, assessed on the first business day of each month
    • If the instrument is not returned by the last day of the following semester, the student will be billed the entire cost of the instrument
    • Loans over the summer incur a $50 fee unless it is their major instrument, and they have approval from their major professor. Summer loans are due two weeks before the fall semester begins.
  • Students must coordinate with the Instrument Inventory Manager (MUSIC.Inventory@msu.edu) to check instruments in/out. They may pick up and drop off instruments at either the Main Office (MB-102) or the Music Inventory Office (MB-016) during their respective office hours. All instrument loans are subject to instrument availability, and priority is given to students enrolled as a Music Major. Please note that instrument requests may take up to 2 business days to process.
  • During use, students are responsible for:
    • Reporting any damage or wear
    • Being reachable should an immediate return be necessary
    • Sharing any instrument in high demand
    • Following instructions given by the inventory manager as they pertain to instruments in shared lockers
  • Inventory Instrument Use policies may change at any time without prior notification. All problems may be taken to Professor Michael Kroth (Kroth@music.msu.edu), associate dean.

Instrument Studio Representatives

  • Each instrument studio must provide one representative as the “Instrument Specialist” to be available to the Instrument Inventory management.
  • Instruments split between multiple studios should arrange for one joint representative.
  • The “Instrument Specialist” must be able to accurately access basic instrument condition, perform minor repairs, and be available for the three (3) “condition inspections” for their studio’s College of Music-owned instruments.
  • Time periods for the “condition inspections”:
    • During the two (2) weeks leading up to the start of Fall Semester classes
    • During Fall Finals Week or during the one (1) week immediately after the Spring Semester
    • During Spring Finals Week or during the one (1) week immediately after the Spring Semester