Confidentiality of Student Records

The College of Music makes every effort to maintain student file confidentiality. The primary responsibility for this activity in the College of Music rests with the Director of Admissions, the Associate Dean for Graduate Studies, and the Associate Dean for Undergraduate Studies.

Confidential records-those dealing with medical and legal issues, complaints against faculty and/or other students, disciplinary actions such as allegations of cheating and plagiarism, financial records of students or parents, documentation naming other students-are kept within the confines of the respective Associate Dean’s office in a locked file cabinet. Access to these files is strictly limited to College of Music Administration. Pursuant to the Federal Family Educational Rights and Privacy Act, the University has established the policy of releasing only directory information to anyone who makes a request. Directory information is defined by MSU as:

• Name
• Local address
• Telephone number
• MSU Net ID
• Permanent address
• Permanent telephone number
• Current enrollment status
• Dates of information pertaining to awards and honors achievements
• MSU degrees earned and dates
• Recommendation to the State of Michigan for teaching certificate and effective dates
• Participation in officially recognized MSU activities and sports-including weight and height of athletic team members
• Recognition documents of student organizations
• Employment status as a graduate teaching assistant, office address, and office phone number